Management Assistant to the IM Board

As a Management Assistant for the IM Board, you will support two members of the PGGM IM management team. Together with your fellow management assistants, you ensure that the PGGM IM Board is fully supported. For you, this means managing complex calendars, actively handling the mailbox, drafting and coordinating meeting schedules for various committees and internal communication events. You will keep track of action points and deadlines, and remain highly alert in this regard. When urgent matters arise, you act immediately by sharing information and freeing up schedules. Where needed, you also assist in preparing presentations or short memos. You will work closely with the management assistants of the other board members. Thanks to your efforts, the PGGM IM Board can carry out its work effectively.

Key responsibilities include:

• Providing regular secretarial support (including complex calendar management, mailbox management, preparing meetings, managing the board archive, setting priorities, and monitoring deadlines);
• Organizing and booking (international) travel and meetings for the Board;
• Organizing and coordinating events and gatherings;
• Preparing presentations and memos.

The team of management assistants is part of the Business Management team. In your role as a management assistant, you will report to the Head of Business Management. The Business Management team consists of three areas of expertise:

Partnership Management and Evaluation

Responsible for the strategic partnership with PFZW, shaping governance agreements, and evaluating the products and services of PGGM IM.

Management Consultants and Corporate Secretariat

Focused on strategic support of the IM Board, preparing decision-making, and translating strategy into implementation and advice.

Management Assistants

Serve as the organizational hub around the PGGM IM Board, with a focus on planning, support, and connecting within and outside the Board.

You are accurate, curious, smart, and assertive. Since an important part of the job involves organization, your communication skills are also excellent. You think quickly and act decisively, ensuring that you obtain all the information you need. This is not always easy, but you keep a clear goal in mind.

Profile

• At least 3 to 5 years of relevant work experience;
• A team player with strong communication skills who actively shares knowledge;
• Proactive and engaged in improving work processes and optimization;
• No-nonsense mentality and integrity;
• Organizational sensitivity;
• Fluent in Dutch and English;
• Excellent knowledge of MS Office (Outlook, Word, PowerPoint, Excel, Teams) and Ibabs;
• A completed Office Management degree or a comparable qualification.

At PGGM, we are proud of our core values: trust, teamwork, and innovation. These values are based on our colleagues’ best stories—moments when they were at their best. We believe those moments happen when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional qualities. Because what truly matters at PGGM is people—100%!

You can count on:

• A pleasant workplace at our office in Zeist, and from late 2027, in the heart of Utrecht;
• A gross monthly salary in scale 13, between €3,032 and €4,331 based on 36 hours, depending on your knowledge and experience;
• A 13th-month bonus;
• A solid pension scheme through PFZW (71% paid by PGGM, 29% by the employee);
• An annual Fit for the Future budget of €300 net for mental, physical, or financial well-being;
• A generous training budget for internal and external courses or education;
• 26 vacation days (with the option to exchange up to two national Christian holidays for personally significant days);
• Flexible working hours and remote work options;
• A net internet allowance of €45 per month (€540 per year);
• Group discounts on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024);
• A home office allowance of up to €900 incl. VAT to set up an ergonomically sound workspace;

More information about our employment conditions and salary scales can be found in our collective labor agreement (CAO).

You are most welcome to apply through our webiste, via the blue button.

Applications via mail will not be reviewed, we kindly request you to apply through the website in order to comply with GDPR regulations. Click here to learn more about how we process your personal data.

Please contact Dennis Derks, recruiter, via dennis.derkss@pggm.nl for more information about the role.