Executive Assistant to the Board of PGGM Investment Management

As an Executive Assistant for the IM Board, you will support two members of the PGGM IM Management Team. Together with your fellow executive assistants, you help the PGGM IM Board operate smoothly. This means effectively managing complex calendars, actively handling email inboxes, drafting and coordinating meeting schedules for various committees, and supporting internal communication events. You keep a close eye on action items and deadlines and act promptly when urgent matters arise by sharing information and clearing schedules. Where needed, you assist in preparing presentations or short memos. You will work closely with the executive assistants of other board members. Thanks to your team’s efforts, the PGGM IM Board can perform its work efficiently.

Main Responsibilities

• Provide regular secretarial and administrative support (including complex calendar management, mailbox oversight, meeting preparation, management of board archives, prioritization, and deadline monitoring);
• Organize and book (international) travel and board meetings;
• Plan and coordinate events and gatherings;
• Prepare presentations and memos.

The team of executive assistants is part of the Business Management department. In your role, you report to the Head of Business Management. The Business Management team consists of three areas of expertise:

• Partnership Management and Evaluation
• Responsible for the strategic partnership with PFZW, the establishment of governance agreements, and the evaluation of PGGM IM’s products and services.
• Management Consultants and Corporate Secretariat
• Focuses on strategic support for the IM Board, preparation of decision-making, and translating strategy into implementation and advice.
• Executive Assistants
• Serve as the organizational hub around the PGGM IM Board, focusing on planning, support, and fostering connections within and outside the Board.

You are accurate, curious, intelligent, and assertive. Since a major part of the job involves organization, you possess excellent communication skills. You think quickly and act decisively, ensuring you obtain the information you need—even when it takes persistence. You always keep your objectives clearly in sight.

Profile

• At least 3 to 5 years of relevant work experience;
• A team player with strong communication skills who actively shares knowledge;
• Proactive and thoughtful about work processes and optimization;
• Pragmatic and trustworthy;
• Organizationally sensitive;
• Fluent in Dutch and English;
• Excellent command of MS Office (Outlook, Word, PowerPoint, Excel, Teams) and Ibabs;
• Completed education in Office Management or a comparable field.

At PGGM, we are proud of our core values: trust, teamwork, and innovation. These values are based on our colleagues’ best stories—moments when they were at their best. We believe those moments happen when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional qualities. Because what truly matters at PGGM is people—100%!

You can count on:

• A pleasant workplace at our office in Zeist, and from late 2027, in the heart of Utrecht;
• A gross monthly salary in scale 13, between €3,032 and €4,331 based on 36 hours, depending on your knowledge and experience;
• A 13th-month bonus;
• A solid pension scheme through PFZW (71% paid by PGGM, 29% by the employee);
• An annual Fit for the Future budget of €300 net for mental, physical, or financial well-being;
• A generous training budget for internal and external courses or education;
• 26 vacation days (with the option to exchange up to two national Christian holidays for personally significant days);
• Flexible working hours and remote work options;
• A net internet allowance of €45 per month (€540 per year);
• Group discounts on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024);
• A home office allowance of up to €900 incl. VAT to set up an ergonomically sound workspace;

More information about our employment conditions and salary scales can be found in our collective labor agreement (CAO).

Executive Assistent: your new job at PGGM?

Do you want to take responsibility as an Executive Assistent? Then apply for this vacancy and choose a job with impact.

Do you have questions? Please contact recruiter Dennis Derks via dennis.derkss@pggm.nl.

Information about the application process can be found on our website.

PGGM and Hybrid Working

At PGGM, we have created a hybrid work environment that enables us to combine flexibility and collaboration. Our employees have the opportunity to work both in the office and remotely, depending on their personal preferences and the nature of their work. By offering hybrid working, we want to give our employees the freedom to develop their own working style, while at the same time retaining the benefits of a shared workplace.

For intermediaries

We are aware that many parties would like to assist us or offer their services for this vacancy, but at PGGM we recruit new colleagues ourselves. We therefore do not appreciate acquisition for recruitment & selection assignments or unsolicited offers of CVs, and we will not process them. If we ever need external support, we will contact you.

Application Process

After receiving your application, we will go through a number of steps to assess whether you are a good fit for us and we for you. In the recruitment and selection process for new employees, PGGM collects and processes personal data. PGGM considers it important that this is done carefully, confidentially, transparently, and in compliance with the General Data Protection Regulation (GDPR) and related legislation. Please read this document to learn what happens with your personal data.