Executive Assistant to the IM Board (32–36 hours per week)

As Executive Assistant to the IM Board, you support two members of the PGGM Investment Management (IM) executive team. Together with your fellow executive assistants, you operate as one team that fully supports and unburdens the PGGM IM Board.

As a team, you continuously improve the support of the executive team through innovation, process improvements, and feedback loops. This means that you are responsible for effectively managing complex calendars, proactively managing mailboxes, and preparing and coordinating meeting schedules for various committees and internal communication events—both from the perspective of the individual board member and of the executive team as a whole.

You maintain oversight of action points and relevant deadlines and are highly alert to these. When urgent matters arise, you act immediately by sharing information and freeing up calendars where necessary. You also support the preparation of presentations or short briefing notes when required.

You work closely with the executive assistants of the other board members as one team, using a consistent way of working and clear agreements. Thanks to your collective efforts, the PGGM IM Board is able to perform its work effectively.

Key Responsibilities

• Providing regular secretarial support, including complex calendar management, mailbox management, meeting preparation, maintaining the executive archive, setting priorities, and monitoring deadlines;
• Organising and booking (international) travel and meetings for the executive team;
• Organising and coordinating events and meetings;
• Preparing presentations and briefing notes;
• Processing invoices.

Your Department

The team of executive assistants is part of the Business Management team. In your role as Executive Assistant, you report to the Head of Business Management.

The Business Management team consists of three areas of expertise:

Partnership Management and Evaluation

Responsible for the strategic collaboration with PFZW, establishing governance arrangements, and evaluating the products and services of PGGM IM.

Management Consultants and Corporate Secretariat

Focused on strategic support of the IM Board, preparing decision-making processes, and translating strategy into implementation and advice.

Executive Assistants

Serve as the organisational backbone of the PGGM IM Board, with a focus on planning, support, and connection within and beyond the executive team.

You are a true team player who gains energy from working together with colleagues in the executive assistant team towards shared goals. You are accurate, curious, intelligent, and assertive. As a large part of the role involves organising, your communication skills are excellent. You think quickly and act decisively, ensuring you obtain all the information you need. This is not always easy, but you always keep your objective clearly in mind.

Profile

• At least 5 years of relevant work experience;
• A team player with strong communication skills who actively shares knowledge;
• Proactive and engaged in improving and optimising work processes;
• A no‑nonsense mindset with high integrity;
• Organisationally sensitive;
• Fluent in Dutch and English;
• Excellent knowledge of MS Office (Outlook, Word, PowerPoint, Excel, Teams) and iBabs;
• A completed qualification in Office Management or a comparable programme.

At PGGM we are proud of our core values: trust, teamwork and innovation. These values arose from the best stories of our colleagues, moments when they were at their best. We believe those moments occur when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional attributes. Because what really counts at PGGM are people, one hundred percent! At PGGM, you can count on:

• A pleasant workplace at our office in Zeist and, from the middle of 2028, in the center of Utrecht.
• A gross monthly salary in scale 12 or 13 between 2.807 and 4.493 based on 36 hours, depending on your knowledge and experience.
• A thirteenth month.
• A good pension scheme as a member of the PFZW pension fund (71% paid by PGGM, 29% by the employee).
• An annual Fit for the Future budget of €300 net, which you can use to improve your mental, physical, or financial fitness.
• A generous training budget for internal and external training courses or education.
• More than 26 vacation days (employees can choose to swap up to two national Christian holidays for a day that is important to them).
• Flexibility in working hours and working from home options.
• A net internet allowance of €45 per month (€540 per year).
• Group discount on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024).
• A work-from-home arrangement with a maximum allowance of €900 to set up a health and safety-compliant home office.

You can find more information about our terms of employment and salary scales in our collective labor agreement.

You are most welcome to apply through our webiste, via the blue button.

Applications via mail will not be reviewed, we kindly request you to apply through the website in order to comply with GDPR regulations. Click here to learn more about how we process your personal data.

Please contact Tijmen, recruiter, via tijmen.muller@pggm.nl for more information about the role.

We always communicate via official PGGM email addresses (@pggm.nl). Have you been approached by a third party and/or are you unsure whether the contact is genuinely on behalf of PGGM? Feel free to check whether there is a legitimate collaboration with third parties by emailing or calling us.