Executive Assistant to the IM Board

As an Executive Assistant for the IM Board, you will support two members of the PGGM IM management team. Together with your fellow management assistants, you ensure that the PGGM IM Board is fully supported. For you, this means managing complex calendars, actively handling the mailbox, drafting and coordinating meeting schedules for various committees and internal communication events. You will keep track of action points and deadlines, and remain highly alert in this regard. When urgent matters arise, you act immediately by sharing information and freeing up schedules. Where needed, you also assist in preparing presentations or short memos. You will work closely with the management assistants of the other board members. Thanks to your efforts, the PGGM IM Board can carry out its work effectively.

Key responsibilities include:

• Providing regular secretarial support (including complex calendar management, mailbox management, preparing meetings, managing the board archive, setting priorities, and monitoring deadlines);
• Organizing and booking (international) travel and meetings for the Board;
• Organizing and coordinating events and gatherings;
• Preparing presentations and memos.

The team of executive assistants is part of the Business Management team. In your role as a management assistant, you will report to the Head of Business Management. The Business Management team consists of three areas of expertise:

Partnership Management and Evaluation

Responsible for the strategic partnership with PFZW, shaping governance agreements, and evaluating the products and services of PGGM IM.

Management Consultants and Corporate Secretariat

Focused on strategic support of the IM Board, preparing decision-making, and translating strategy into implementation and advice.

Executive / Management Assistants

Serve as the organizational hub around the PGGM IM Board, with a focus on planning, support, and connecting within and outside the Board.

You are accurate, curious, smart, and assertive. Since an important part of the job involves organization, your communication skills are also excellent. You think quickly and act decisively, ensuring that you obtain all the information you need. This is not always easy, but you keep a clear goal in mind.

Profile

• At least 3 to 5 years of relevant work experience;
• A team player with strong communication skills who actively shares knowledge;
• Proactive and engaged in improving work processes and optimization;
• No-nonsense mentality and integrity;
• Organizational sensitivity;
• Fluent in Dutch and English;
• Excellent knowledge of MS Office (Outlook, Word, PowerPoint, Excel, Teams) and Ibabs;
• A completed Office Management degree or a comparable qualification.

At PGGM, we are proud of our core values: trust, teamwork, and innovation. These values are based on our colleagues’ best stories—moments when they were at their best. We believe those moments happen when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional qualities. Because what truly matters at PGGM is people—100%!

You can count on:

• A pleasant workplace at our office in Zeist, and from late 2027, in the heart of Utrecht;
• A gross monthly salary in scale 13, between €3,032 and €4,331 based on 36 hours, depending on your knowledge and experience;
• A 13th-month bonus;
• A solid pension scheme through PFZW (71% paid by PGGM, 29% by the employee);
• An annual Fit for the Future budget of €300 net for mental, physical, or financial well-being;
• A generous training budget for internal and external courses or education;
• 26 vacation days (with the option to exchange up to two national Christian holidays for personally significant days);
• Flexible working hours and remote work options;
• A net internet allowance of €45 per month (€540 per year);
• Group discounts on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024);
• A home office allowance of up to €900 incl. VAT to set up an ergonomically sound workspace;

More information about our employment conditions and salary scales can be found in our collective labor agreement (CAO).

Executive Assistent: your new job at PGGM?

Do you want to take responsibility as an Executive Assistent? Then apply for this vacancy and choose a job with impact.

Do you have questions? Please contact recruiter Dennis Derks via dennis.derkss@pggm.nl.

Information about the application process can be found on our website.

PGGM and Hybrid Working

At PGGM, we have created a hybrid work environment that enables us to combine flexibility and collaboration. Our employees have the opportunity to work both in the office and remotely, depending on their personal preferences and the nature of their work. By offering hybrid working, we want to give our employees the freedom to develop their own working style, while at the same time retaining the benefits of a shared workplace.

For intermediaries

We are aware that many parties would like to assist us or offer their services for this vacancy, but at PGGM we recruit new colleagues ourselves. We therefore do not appreciate acquisition for recruitment & selection assignments or unsolicited offers of CVs, and we will not process them. If we ever need external support, we will contact you.

Application Process

After receiving your application, we will go through a number of steps to assess whether you are a good fit for us and we for you. In the recruitment and selection process for new employees, PGGM collects and processes personal data. PGGM considers it important that this is done carefully, confidentially, transparently, and in compliance with the General Data Protection Regulation (GDPR) and related legislation. Please read this document to learn what happens with your personal data.