Management Assistant to the IM Board (32–36 hours per week)

As a management assistant to the IM Board, you will support the CEO of PGGM IM, who is also a member of the Executive Committee of PGGM. Together with your fellow management assistants, you will relieve the PGGM IM board of operational burdens. This means managing complex calendars, actively handling the inbox, coordinating meeting schedules for various committees, and organizing internal communication events. You will keep track of action items and important deadlines, staying highly alert to urgent matters. When such matters arise, you act immediately by sharing information and clearing the calendar. When needed, you assist in preparing presentations or short memos. You work closely with the other management assistants supporting the board. Thanks to your efforts, the PGGM IM Board can perform their work effectively.

Key Responsibilities:

• Routine secretarial support (including complex calendar management, inbox handling, meeting preparation, maintaining the board archive, prioritizing tasks, and monitoring deadlines);
• Organizing and booking (international) travel and board meetings;
• Organizing/coordinating events and meetings;
• Preparing presentations and memos.

The management assistant team is part of the Business Management team. In your role, you report to the Head of Business Management. The Business Management team consists of three areas of expertise:

• Partnership Management and Evaluation
• Responsible for the strategic collaboration with PFZW, evaluating the effectiveness of the partnership, and shaping governance agreements.
• Management Consultants and Corporate Secretary
• Focused on strategic support to the IM Board, preparing decision-making processes, and translating strategy into implementation and advice.
• Management Assistants
• The organizational hub around the PGGM IM board, focusing on planning, support, and connection within and outside the board.

You are precise, curious, smart, and assertive. Since a large part of the role involves organizing, your communication skills are excellent. You think quickly and act decisively to gather the information you need—even when it’s not easy. You always keep your goal in sight.

Requirements:

• At least 3 to 5 years of relevant work experience;
• A team player and independent supporter with strong communication skills who actively shares knowledge;
• Proactive in supporting the head of business management and the CEO IM;
• No-nonsense attitude and integrity;
• Organizational sensitivity;
• Fluent in Dutch and English;
• Takes initiative and contributes ideas for process improvement;
• Excellent knowledge of MS Office (Outlook, Word, PowerPoint, Excel, Teams) and iBabs;
• Completed office management or similar education.

At PGGM, we are proud of our core values: trust, teamwork, and innovation. These values are based on our colleagues’ best stories—moments when they were at their best. We believe those moments happen when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional qualities. Because what truly matters at PGGM is people—100%!

You can count on:

• A pleasant workplace at our office in Zeist, and from late 2027, in the heart of Utrecht;
• A gross monthly salary in scale 13, between €3,032 and €4,331 based on 36 hours, depending on your knowledge and experience;
• A 13th-month bonus;
• A solid pension scheme through PFZW (71% paid by PGGM, 29% by the employee);
• An annual Fit for the Future budget of €300 net for mental, physical, or financial well-being;
• A generous training budget for internal and external courses or education;
• 27 vacation days (with the option to exchange up to two national Christian holidays for personally significant days);
• Flexible working hours and remote work options;
• A net internet allowance of €45 per month (€540 per year);
• Group discounts on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024);
• A home office allowance of up to €900 incl. VAT to set up an ergonomically sound workspace;

More information about our employment conditions and salary scales can be found in our collective labor agreement (CAO).

You are most welcome to apply through our webiste, via the blue button.

It might take us longer than usual to get back to you due to the summer holiday period.

Applications via mail will not be reviewed, we kindly request you to apply through the website in order to comply with GDPR regulations. Click here to learn more about how we process your personal data.

Please contact Tijmen, recruiter, via tijmen.muller@pggm.nl for more information about the role.